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Services provided by
Student Records include: filling transcript requests, taking
applications for graduation, registering students during both advanced
and open registration sessions, assists the Start Center in changing degree plans/majors, and much
more. You can reach Student Records via email at:
octc.studentrecords@kctcs.edu
How to Apply for a Credential
(Associate Degree, Diploma, or
Certificate)
from OCTC
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Complete the necessary program
requirements, and fill out an Academic Plan (approved course of
study) with your advisor
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In the semester prior to your
completion of the credential requirements, you must contact your
advisor and up-date the academic plan.
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Please visit the Student Records
Office during the time listed in the Semester Calendar to apply for
credentials. When you submit your updated Academic Plan to the
Student Records Office, please allow twenty minutes
to fill out the required paper work. Please complete these
requirements during the dates listed in the Semester Calendar.
Repeating a Course
(Community College policy only)
Students may repeat a course as many times as they feel it necessary to
bring their competence up to the levels desired, subject to the approval
of the division chairperson. To exercise a repeat option for the purpose
of improving a grade, a course must be repeated with the same grade
option as the original enrollment in the course. Before repeating a
course, the student must notify in writing the president of the college
(or designee) in which the student is enrolled. The highest grade earned
in a completed course shall constitute the official grade for the
courses. If students have been dropped from a technical program, course
enrollment is dependent upon readmission to the program. A student may
not register in a given term for more than one course bearing the same
number, except where such courses have different identifying titles
Ordering
Transcripts Online
Owensboro Community and Technical College has authorized the National
Student Clearinghouse to provide transcript ordering via the Web. You
can order transcripts using any major credit card. Your card will only
be charged after your order has been completed.
To order an official transcript(s), login to the
Clearinghouse secure site.
The site will walk you through placing your order, including delivery
options and fees. You can order as many transcripts as you like in a
single session. A processing fee will be charged per recipient.
Order updates will be emailed to you. You can also track your order
online.
Transcripts
Request Procedures
- Go to Student
Records Office (Second Floor, Campus Center) on the Main Campus (US
231 about one mile south of the Owensboro bypass)
- Fill out
Transcript Request Form (Due to the Federal
Rights and Privacy Act, only the student may request or sign for
transcripts.)
Download and Print the Transcript
Request form here
* Adobe Format
- Pay the
appropriate fee:
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Via mail: $5.00
(usually in 2-3 working days)
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On demand: $7
(must have picture ID to pick up)
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FAX copy: $10
(not considered official)
NOTE: Transcript requests CAN NOT be processed by telephone.
Questions?
Call the Student Records Office at 270-686-4413 or toll free at
1-866-755-OCTC
Enrollment Verification
During your stay at Owensboro Community and Technical College you may
need to have your enrollment verified for any number of reasons.
Typically this would be needed for parent's medical or car insurance,
social services, federally funded program, etc. The START Center has the
appropriate forms that you will need to stop by and fill out. You will need to allow 48 to 72 hours
for the forms to be completed. You may stop back by to pick the form up
or we will be happy to mail the form for you.
How to access and print an Owensboro Community and Technical College (NSC)
Enrollment Verification
Follow these steps:
**Sign in to PeopleSoft using your regular student sign-on.
**Your Student Center Page should be the first panel that appears.
**Scroll down to the bottom portion of the page.
**On the right hand side mid-way down the page there will be a blue box
with the heading: KCTCS STUDENT RECORDS
**Click on the link Enrollment Verification@NSC
A page with the Enrollment Verification@NSC will appear.
**Select Owensboro Community and Technical College from the list.
**Then click the link to the right.
**Read the next panel and click the link at the bottom of the page.
**Fill in the required information and click the “LOG IN” button.
**On this page you select the information you want. The form will
appear on the screen.
**You can print the form at this point.
Main Campus
Mon - Thurs: 8:00am-5:30pm
Friday: 8:00am-4:30pm
Telephone: 686-4539
Location: Campus Center, upper level |
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